Grant Management Policy

Why this exists

Restore the Legacy collaborates with foundations, institutions, and other funding organisations to support environmental restoration, community-based initiatives, and ecological research.

 

Grants play an important role in enabling long-term environmental work. Responsible management of grant funding is essential to ensure that resources are used effectively and in accordance with agreed objectives.

 

This policy establishes principles for the responsible management, allocation, and reporting of grant funding.

 

 

Guiding principle

Restore the Legacy is committed to managing grant funding with integrity, transparency, and accountability.

 

Grant funds must be used in accordance with:

• The objectives of the funded project

• The terms and conditions defined in grant agreements

• Applicable legal and regulatory requirements

• Restore the Legacy’s internal governance framework
   

 

Grant agreements

Grant funding is typically governed by written agreements that define the scope, objectives, and conditions of the funded activities.

 

These agreements may include provisions related to:

• Project scope and expected outcomes

• Financial reporting requirements

• Project timelines

• Monitoring and evaluation

• Communication or visibility requirements
   

Restore the Legacy seeks to ensure that grant conditions are compatible with the organisation’s mission and governance principles before accepting funding.

 

Financial management

Grant funds are managed through Restore the Legacy’s internal financial administration.

 

The organisation maintains records of:

• Grant allocations

• Project expenditures

• Relevant financial documentation
   

Financial management practices aim to ensure that grant resources are used responsibly and in line with the intended project objectives.

 

Project oversight

Grant-funded projects may undergo internal review processes to support responsible planning and implementation.

 

Where applicable, project budgets and implementation plans may be reviewed within Restore the Legacy’s governance structure to ensure feasibility and alignment with organisational priorities.

 

This may include review by internal project or budget oversight mechanisms.
 

 

Reporting

Restore the Legacy aims to meet the reporting requirements specified in grant agreements.

 

Reporting may include:

• Narrative updates on project progress

• Financial summaries related to project expenditures

• Information on environmental or social impact
   

Reporting timelines and formats depend on the specific requirements defined by the funding organisation.

 

Documentation

Grant-related documentation may be maintained internally to support transparency, accountability, and organisational learning.

 

Documentation may include grant agreements, project reports, financial records, and relevant correspondence with funding partners.

 

 

Commitment 

Restore the Legacy recognises that grant funding represents a shared commitment between the organisation and its funding partners.

 

By managing grants responsibly and transparently, the organisation aims to ensure that resources contribute to meaningful environmental impact and long-term ecosystem restoration.