Procurement Policy

Why this exists

Restore the Legacy engages suppliers, service providers, and partners to support the implementation of environmental restoration projects, research activities, and organisational operations.

 

Responsible procurement practices help ensure that organisational resources are used effectively, transparently, and in alignment with the organisation’s mission.

 

This policy establishes principles for selecting suppliers and managing procurement activities.

 

 

Guiding principle

Procurement decisions should support Restore the Legacy’s mission while ensuring responsible use of financial resources.

 

When selecting suppliers or service providers, the organisation aims to consider:

• Quality and suitability of services or products

• Cost-effectiveness

• Reliability and professional capability

• Alignment with environmental and ethical values where relevant
   

 

Fair and responsible procurement 

Restore the Legacy seeks to conduct procurement activities in a fair and transparent manner.

 

Where appropriate, the organisation may review different options before selecting suppliers or service providers to ensure reasonable value and suitability.

 

The level of review may vary depending on the size, complexity, or urgency of the procurement.

 

Conflicts of interest 

Individuals involved in procurement decisions must act in the best interest of the organisation.

 

Situations that may create a conflict of interest must be disclosed in accordance with Restore the Legacy’s Conflict of Interest Policy.

 

Where a conflict exists, the individual may be asked to recuse themselves from the procurement decision.
 

Environmental and ethical considerations 

Where relevant and feasible, Restore the Legacy aims to consider environmental and social factors in procurement decisions.

 

This may include considering suppliers that demonstrate responsible environmental practices or alignment with sustainable principles.
 

 

Documentation 

Procurement decisions and relevant agreements may be documented as part of Restore the Legacy’s internal administrative and financial management processes.

 

Documentation helps ensure transparency, accountability, and organisational learning.
 

 

Commitment 

Restore the Legacy seeks to ensure that procurement practices support responsible financial management while enabling effective implementation of environmental and community-based projects.

 

By maintaining fair and transparent procurement processes, the organisation protects the integrity of its work and the trust of its partners and supporters.